How Grupo Arcor Automated Its Vendor Management with HOLO Vendor Management

How Grupo Arcor automated the management of more than 30,000 monthly hours of vendor services through the HOLO Vendor Management platform from RD ITS, cutting validation times from days to minutes.

INDUSTRY

Food, Packaging & Agribusiness

SCOPE

Latin America

CHALLENGE

Manual, decentralized management of consulting services

OUTCOME

90% validated within 4 business days

The Challenge

Every month, Grupo Arcor managed thousands of hours of professional services in Excel spreadsheets, manually validating between 10,000 and 12,000 hours reported by about 15 consulting firms.

This decentralized process relied on complex manual cross-checks that took up to three full days of validation per cycle, causing constant errors in accounting codes, delays in issuing orders until the 20th of the following month, and high operational risk.

The Solution

The company implemented HOLO Vendor Management to automate the cross-validation of records between vendors and project leads, confirming current rates instantly.

The platform cut validation time from three days to just 5 minutes per vendor, letting a bot generate service orders automatically and getting 90% of hours ready before the fifth business day of the month.

RESULTS

90%

Monthly hours validated within the first 4 business days

More consulting hours managed without additional operational effort

5 Min

Validation and close time per vendor

30,000

Monthly vendor hours managed

25+

Active consulting firms operating under automated control

SUCCESS FACTORS

Automated Validation

Automatic comparison of records between vendors and project leads.

Operational Scalability

30,000 monthly hours handled with the same team capacity.

Full Traceability

Tight budget control and elimination of administrative errors.

Tax Compliance

Improved invoicing workflows and a more collaborative relationship with vendors.

LEARN MORE ABOUT OUR CASE STUDIES

The Corporate Applications & Projects Manager at Arcor shares the transformation of IT services management, carried out in collaboration with RD-IT, focused on optimizing procurement processes, strengthening operational traceability, and improving business efficiency.

Managing hundreds of service hours and looking to automate your orders?

RD ITS helps organizations eliminate manual Excel processes, speed up validations, and scale vendor management with HOLO Vendor Management.